📊 Systems Integration Progress Report(April 21, 2025)
📈 Executive Summary
This report presents the implementation progress of the SHA scheme across 13 healthcare facilities. The overall project completion rate is 37.78%, with significant variation across facilities. Two facilities have reached high completion status (75-100%), while the majority are still in early to mid-implementation phases.
Key Highlights:
- 🏆 Top Performers: LIKONI (93.33%), KUTRRH (93.33%)
- ⏳ Overall Progress: 37.78% completion across all facilities
- 📅 Upcoming Go-Live Dates: Three facilities scheduled for April 2025
- 🚧 Main Challenges: Benefit package mapping, network access issues, vendor engagement
📊 Implementation Status Overview
| Status | Number of Facilities | Percentage |
|---|---|---|
| 🟢 High Completion (75-100%) | 2 | 16.7% |
| 🟠 Medium Completion (40-74%) | 4 | 33.3% |
| 🔴 Low Completion (0-39%) | 6 | 50.0% |
📋 Facility-wise Progress
| Facility | Completion Rate | Target Go-Live | Primary Challenge |
|---|---|---|---|
| 🥇 LIKONI | 93.33% | 04/04/2025 | Claims not being pushed to Payer System |
| 🥇 KUTRRH | 93.33% | - | - |
| 🥈 KTRH | 60.00% | 07/04/2025 | Error Response on polling of claim |
| 🥈 MTRH | 60.00% | - | Mapping ICD11 diagnisis & Seach Capability |
| 🥉 BOSONGO | 53.33% | 07/04/2025 | Mapping SHA Benefits Packages to HMIS |
| 🥉 METROPOLITAN | 46.67% | - | Mapping SHA Benefits Packages to HMIS |
| NAIROBI SOUTH HOSPITAL | 33.33% | - | Encrypting PIN to update patient data |
| AIC LITEIN | 6.67% | - | Accessing AfyaLink via Internal Network |
| SIGOWET | 6.67% | - | Accessing AfyaLink via Internal Network |
| MACHAKOS HOSPITAL | 0.00% | - | In Progress |
| CANCER CARE KENYA | 0.00% | - | Awaiting Letter From DHA |
| MP SHAH | 0.00% | - | Vendor Engagement |
🔍 Implementation Stage Analysis
Most Completed Stages
| Implementation Stage | Completed | In Progress | Not Started |
|---|---|---|---|
| API Testing | 9 | 1 | 2 |
| Patient Data Decryption | 6 | 3 | 3 |
| Eligibility Check Integration | 6 | 0 | 6 |
| Health Worker Search Integration | 5 | 1 | 6 |
Stages Requiring Attention
| Implementation Stage | Completed | In Progress | Not Started |
|---|---|---|---|
| Training & Go-Live | 0 | 2 | 10 |
| Production Access | 2 | 0 | 10 |
| UAT Workflow Testing | 2 | 0 | 10 |
| Claim Bundle Submission | 4 | 1 | 7 |
🚩 Common Implementation Challenges
Mapping SHA Benefits Packages to HMIS (2 facilities)
- Affects BOSONGO and METROPOLITAN facilities
- Impact: Delays benefit package upload integration
Accessing AfyaLink via Internal Network (2 facilities)
- Affects AIC LITEIN and SIGOWET facilities
- Impact: Unable to access core system functionality
Vendor Engagement Issues (2 facilities)
- Affects facilities with 0% completion
- Impact: Complete stall in implementation progress
API and Integration Challenges (3 facilities)
- Issues with claim polling, ICD11 mapping, and data pushing
- Impact: Critical functionality gaps in near-complete systems
🔄 Next Steps and Recommendations
Focus on high-priority facilities
- Provide extra support to LIKONI and KUTRRH to achieve go-live targets
- Address specific technical bottlenecks in these facilities
Standardize solutions for common challenges
- Develop standard solution for SHA Benefits package mapping
- Create network access documentation for facilities with connectivity issues
Accelerate vendor engagement
- Establish formal escalation path for non-responsive vendors
- Consider alternative approaches for facilities with prolonged vendor issues
Prepare transition to production
- Begin UAT and training preparations for high-completion facilities
- Develop go-live checklist for upcoming April deployments
Enhance monitoring and reporting
- Implement weekly progress tracking
- Create facility-specific roadmaps with milestone dates
📅 Go-Live Timeline
| Facility | Target Date | Current Completion | Readiness Assessment |
|---|---|---|---|
| LIKONI | 04/04/2025 | 93.33% | ✅ On track |
| KTRH | 07/04/2025 | 60.00% | ⚠️ At risk |
| BOSONGO | 07/04/2025 | 53.33% | ⚠️ At risk |
📚 References
- Integrations Report Implementation Progress Tracking Sheet
- Facility Integration Documentation
Report generated on April 21, 2025